1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller's possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (GDPR).
2. Who are we?
CNK Alliance Ltd, trading as 'Care Not Killing' and 'Care Not Killing Scotland' is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes. We are a limited company in England and Wales, company number 6360578, and our registered office is at 6 Marshalsea Road, London, SE1 1HL
3. What data is processed by the data controller?
In the majority of cases, data will be limited to names and e-mail addresses, where individuals have signed up to eNewsletters
CNK may also collect:
- further contact details such as telephone numbers and postal addresses;
Where you make donations - including setting up standing orders - we may use bank account numbers, payment card numbers and payment/transaction identifiers.
Where they are relevant to our work, or where you provide them to us, we may process demographic information such as education/work histories and academic/professional qualifications.
Where you provide the information, we may collect sensitive personal data, including gender, age, date of birth your religious beliefs or your health.
4. How do we process your personal data?
Care Not Killing complies with its obligations under GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To keep you up to date on news and stories about our work;
- To inform you of events and activities;
- To ask for financial and non-financial support, such as donations or participation in campaigns;
- To deliver the services that individuals have requested;
- To manage our employees and volunteers;
- To maintain our own accounts and records;
- To process donations;
- To provide a personalised service such as customised website content or personalised emails;
- To classify supporters by location.
- To process registrations for events;
- To contact individuals via surveys to conduct research about their opinions.
5. What is the legal basis for processing your personal data?
Consent: If you are a supporter or associate providing us with data on or after 25 May 2018, we will process this data on the basis of the consent you gave us. You are free to change your preference at any time by contacting us by telephone, post or email.
Processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract. Such a contract may include the supply of membership benefits, conferences, the sale of books and resources.
Processing is necessary for carrying out obligations under employment, social security or social protection law;
Processing is necessary for the legitimate interests of the data controller except where such interests are overridden by the interests, rights or freedoms of the data subject. Such data processing may include some or all of the following:-
- To provide postal communications which we think will be of interest to you;
- To prevent and identify fraud;
- To enhance, modify, personalise or otherwise improve our services and/or communications for the benefit of our supporters or other individuals;
- To understand how people interact with our websites.
Whenever we process data for these purposes we will ensure that we always keep your personal data rights in high regard and take account of these rights. You have a right to object to this processing if you wish, and if you wish to do so please contact us. Please bear in mind that if you object this may affect our ability to carry out the tasks above for your benefit.
Where you provide personal data and sensitive personal data when applying for a job with us, we will process, store and disclose the personal data we collect to support the recruitment process.
Where you provide personal or sensitive personal data, such as dietary, mobility requirements or health information, to volunteer with us, we will store, process and disclose the personal information we collect to deliver the volunteering opportunity, including the disclosure of sensitive data, such as medical information, to our partner(s) where necessary
We ensure that we have in place appropriate technical controls to protect any personal data you provide. For example, we ensure that any online forms are encrypted and our network is protected and routinely monitored.
We ensure that access to personal data is restricted only to those staff members, contractors or volunteers whole roles require such access.
7. Bank details security
We hold bank account details for the purpose of collecting standing orders.
8. Sharing your personal data
Your personal data will be treated as strictly confidential.
Care Not Killing retains personal data only for the purposes of the relationship we have with the individual, and will never pass such details to third parties for marketing purposes.
We may disclose personal information to third parties in connection with the purposes explained above - a good example might be the printing of occasional appeal mailings. We would make sure that anyone who provides a service for CNK enters into an agreement with us and meets our standards for data security.
9. How long do we keep your personal data?
We retain supporter data while it is still current.
10. Transfer of data abroad
Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union.
By submitting your personal data you agree to this transfer, storing and processing of your information.
Should you travel overseas with us, we may share personal information with partners in overseas locations.
11. Legal Duty
We may need to pass on information if required by law or by a regulatory body - for example, if asked for details by a law enforcement agency.
12. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which CNK holds about you;
- The right to request that CNK corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for CNK to retain such data;
- The right to withdraw your consent from processing at any time;
- The right to object to the processing of personal data where processing is based on legitimate interests;
- The right to lodge a complaint with the Information Commissioners Office.
13. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will update this notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your consent to the new processing.
14. Contact details
To exercise all relevant rights, queries or complaints please contact firstname.lastname@example.org or write to CNK Alliance, 6 Marshalsea Road, London, SE1 1HL.